A simple office space calculator which will give you a quick idea on how much space you require and what sort of rental price you need to budget for.
Please note:
Final results are only an approximate indication and may vary from office to office.
The final prices in the sheet indicate the approximate budget of an unfurnished office space.
Do contact us with your results and requirements. We will do our best to offer any offices available within your specifications.
When planning your office space requirements, understanding different office layouts is essential. The calculator on OfficeSpace.rent helps you estimate how much space your business really needs. Choosing the right office layout maximises productivity, encourages teamwork, and ensures your office design supports your goals.
An open-plan layout removes walls and partitions, creating a large, shared workspace. Employees sit in clusters or rows, making collaboration easy. This design fosters creativity and communication while maintaining flexibility. Because there are no private rooms, open-plan layouts use space efficiently. Usually, you should allow about 8–12 m² (≈86–130 ft²) per person. However, you must also include meeting rooms, breakout areas, and circulation zones. Using the calculator, you can factor in these shared spaces to achieve a more accurate total.
A cubicle layout provides privacy while maintaining a shared environment. Each employee works within low partitions or panels that reduce distractions. This option suits offices handling confidential tasks or customer calls. With partitions, you need slightly more space per employee — about 10–14 m² (≈108–150 ft²). You should also allow extra circulation space for aisles and storage. The OfficeSpace.rent calculator can help you estimate these specific space requirements for your team setup.
A private office layout offers enclosed rooms for managers or staff needing quiet, confidential areas. These offices promote focus and professionalism. Space per person depends on role and furniture, typically 12–20 m² (≈130–215 ft²). An executive office with seating or storage needs more area. When using the calculator, you can assign different sizes for each room type, creating a clear breakdown of your total space requirement.
Activity-based layouts allow staff to move between zones for different tasks. There are focus booths, collaboration pods, and social areas. This flexible approach reduces the need for one fixed desk per employee. You might need around 6–10 m² (≈65–108 ft²) per person, plus extra space for shared areas. The calculator helps balance these variable requirements, ensuring your design remains efficient and adaptable.
A hybrid layout combines open-plan areas, private offices, and collaboration zones. Many modern companies prefer this flexible option. You can calculate each section separately — open-plan desks at ~10 m² per person, private offices at ~15 m² each, and communal areas at about 20 % of total. For example, a 20-person team might need 270 m² overall. The calculator simplifies these mixed layouts by applying each category’s exact allowance.
Several factors influence how much space your office needs:
Roles and functions – Focused work requires more space than collaborative tasks.
Furniture and ergonomics – Desks, storage, and walkways increase area requirements.
Future growth – Allow extra space for expansion.
Shared facilities – Meeting rooms, kitchens, and breakout areas often use 15–30 % of total space.
Layout flexibility – Movable furniture lets you reconfigure space easily as your company grows.
By analysing your preferred layout and using the calculator from OfficeSpace.rent, you can design an office that meets every team’s need. More over one has to keep in mind office rental prices in Malta versus the space required and the budget planned for this move. Whether you prefer open-plan, private, or hybrid layouts, precise calculation ensures efficient use of space, comfort, and long-term value.
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